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Automated Work

Let the jobs you do again and again run by themselves.

Xevrion finds the repeat work that costs you most, does it for you and keeps a person on the decisions that matter. That saves hours and cuts costs.

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WorkThis week · drag a card to move itExample company · demo data

Requested2

  • PO-318Top up the fuel cardsFinance
  • REQ-77New starter: van driverPeople

Running2

  • PO-317Match a supplier invoice to its orderRunning
  • REC-12Collect proof-of-delivery photosRunning

Waiting for you1

  • PO-316Tyres for two vans: £2,140To approve

Done2

  • PO-315Reorder pallet wrapDone
  • INV-2211Invoice Bristol KitchensDone

Activity

  1. 9:14Xevrion matched invoice SUP-0921 to order PO-317.
  2. 9:02Xevrion asked Jo Hart to approve £2,140 for tyres.
  3. 8:40Xevrion reordered pallet wrap, inside your £300 limit.

Repeat jobs, done the same way every time.

Each job runs step by step, asks a person where you said it should and keeps a record you can check.

  • Reorder stockUp to £300 an orderSends by itself
    Book a courierFrom your two usual firmsSends by itself
    Spend over your limitAlways waits for a personAlways a person

    Rules you set

    Choose what runs by itself and what asks first.

    • Order foundPO-317, Avonmouth depot
    • Amounts match£1,180.40 on both
    • Approver namedJo Hart, for anything over £1,000

    Checked before it acts

    Each step is checked first, so nothing is done twice.

    • Matching invoices46 hrs
    • Waiting for approvals12 hrs
    • Typing orders9 hrs
    • Filing photos5 hrs

    Where the hours go

    Hours a month on each job, before Xevrion.

    1. 9:14Xevrion matched SUP-0921.
    2. 9:06Jo Hart approved PO-314.
    3. 8:58Xevrion booked a courier for REC-11.

    Nothing hidden

    Every action is logged, with who did it and why.

Screens show an example company, Harbour & Vale Logistics, with demo data.

Start to finish

What Automated Work does, step by step.

  1. StartYour everyday workRequests, approvals and records across your tools
  2. 01Xevrion

    Maps how work really moves

    Follows real requests through your tools, step by step, with owners and times.

    ResultA process map from real data

  3. 02Xevrion

    Measures every step

    Time taken, time waiting, errors and cost, for each step and each month.

    ResultThe true cost of the process

  4. 03Xevrion

    Finds the bottleneck

    Shows the one step causing most of the delay and cost.

    ResultThe step to fix first

  5. 04You approve

    Redesigns and automates it

    Routine steps run by themselves; approvals and exceptions go to the right person.

    ResultAn approved workflow, running

  6. 05Xevrion

    Proves the saving

    Measures the new process against your own 90-day baseline.

    ResultA verified saving in pounds

  7. FinishHours back and fewer mistakesMeasured against your own before-and-after numbers

Xevrion does this stepYou approve or decideNothing leaves your business without the approvals you set.

All 29 Automated Work capabilities

Example

One process, before and after.

A purchase-approval process where finance review was the bottleneck. Fixing that one step cut the hours, the errors and the cost.

Before and after automation (illustrative example)Hours per month: 61 hrs before, 18 hrs after; Error rate: 8.2% before, 2.1% after; Monthly cost: £6,840 before, £2,020 afterHOURS PER MONTH-70%61 hrs before18 hrs afterERROR RATE-74%8.2% before2.1% afterMONTHLY COST-70%£6,840 before£2,020 after

Saving: £4,820 a month. Example company · demo data

Control

You approve what matters.

Set per organisation. Every action is logged either way.
ActionDefaultCan be changed to
Run a routine stepAutomatic, loggedDraft for approval
Approve spend over your limitAlways a personCannot be automated
Handle an exceptionRouted to its ownerRouted to a named team

Tools

Works with the tools you already use.

Slackread + writeXeroread + writeQuickBooks Onlineread + writeNotionread + write

Each connects with your own account. What each one reads and writes

Questions

About Automated Work.

Which processes suit it best?

Repetitive, rules-based work that moves between people and tools: purchase approvals, invoice matching, document collection and handovers. Work that needs judgement keeps a person in the loop.

What if an automated step fails?

Every step can be retried without doing the work twice. If the outcome is unclear, Xevrion marks it for review and routes it to a person instead of guessing.

How is the saving measured?

Against a baseline from your own records, usually the previous 90 days, using hourly costs you set. The calculation is shown on the Value Ledger line.

One platform, seven parts

Give your team its hours back.

Free for 14 days, then from £995 a month. Start online, or see it working first with no sign-up.

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14 days free No payment details No sales calls